The Cebu Technological University (CTU) in 2015 failed to adhere with the procurement regulations in the car and van rental services amounting to P1.86 million, state auditors said.
In its annual audit report that ended in 2015, the Commission on Audit (COA) failed to adhere with the provisions of the Republic Act 9184 or the Government Procurement Reform Act in the procurement for the travel services and car or van rental in the Benchmarking Activities held on May 2015 and October 2015.
Auditors said they verified the cash advances and liquidation reports for the P1.86 million expenditure which showed that the transport, van and car rental services of travel agencies NJAY Transport Services, Safe Ride Car Rental and JTB Tours and Travel were availed by management without adhering to any of the applicable alternative methods of procurement thru shopping.
Auditors said the failure of the CTU-Main management to require submission of Canvass/Request for Quotation (RFQ) from at least three suppliers of transport services and car/van rentals “may have deprived the Campus of the price most advantageous to it thus causing prejudice to its coffers.”
In the comment to COA, the Main Campus Accountant asked for reconsideration in behalf of those who participated in the benchmarking activity and that he would enforce the provisions of RA 9184 on the next benchmarking activities.
Meanwhile, some employees have submitted written explanations stating that they were not aware about the procurement process.
“Having no knowledge of the Procurement Process does not relieve the officials responsible for the payment of the questioned disbursements of any liability,” COA said.
COA thus recommended the management to comply with Section 10 of RA 9184 which states that “All Procurement shall be done through Competitive Bidding,” except when the circumstances justify the resort to alternative methods of procurement like shopping or small value procurement.